Talyta Bueno

Executive Assistant to Chief Executive Officer

Elbanc

• Expertise in scheduling and managing the calendar, including meetings, appointments, and travel arrangements.

• Arrange complex travel itineraries, including flights, accommodations, and transportation, while managing changes and issues that arise.

• Update and manage CRM systems to track client interactions, sales activities, and follow-ups.

• Organizing and preparing for meetings, including arranging logistics, preparing agendas, and taking minutes.

• Managing the expenses, including processing reimbursements and tracking budgets.

• Assist with analyzing sales data, preparing performance reports, and tracking sales metrics.

• Assist in the planning and coordination of event logistics, including venue selection, catering, transportation, and accommodations.

• Prepare and manage contracts with vendors, suppliers, and venues.

CFO Executive Assistant

Microsoft

• Enhanced executive's effectiveness by providing information management support, making informed decisions possible.

• Handled sensitive information with confidentiality, demonstrating discretion and integrity in all interactions.

• Developed and maintained a filing system for critical documents, ensuring easy access and organisation.

• Supervised support staff and delegated tasks as necessary to ensure efficient office operations.

• Assisted in budget preparation by monitoring expenses and processing expense reports for the executive office.

• Assisted in the coordination of company events and executive functions, ensuring meticulous execution.

• Coordinated board meetings, including scheduling, distributing materials, and taking minutes.

• Supervised executive calendars while supporting administrative team to facilitate smooth operational flow.

• Followed up on invitations from partners and arranged for representation in consultation with senior executives.

• Offered logistical support to visiting executives in coordination with other assistants.

• Coordinated coding and authorisation of invoices, credit card statements and expense reimbursements for payment.

• Welcomed and greeted guests and customers, answered inquiries or directed concerns to correct staff.

• Sourced vendors for supply, office equipment and facilities maintenance needs.

Office Assistant

MAPFRE Brasil

• Scheduled monthly and annual offsite visits with top national and international executives

• Handled logistics, catering, agendas and travel arrangements for meeting and event planning

• Reconciled and processed expense reports for internal and field personnel, including executives and consultants

• Conducted research to prepare, gather and proof briefing materials, and decks for all executive-level meetings

• Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale

• Working directly with chefs, banquet managers, and event staff to ensure seamless operations

• Meeting with events team for post-event evaluation and tracked results in a Microsoft Access database

• Processing payments, run daily reports, final money count at the end of the day.

Marketing & Executive Assistant

Regus - New York

• Scheduled monthly and annual offsite visits with top national and international executives

• Handled logistics, catering, agendas and travel arrangements for meeting and event planning

• Reconciled and processed expense reports for internal and field personnel, including executives and consultants

• Conducted research to prepare, gather and proof briefing materials, and decks for all executive-level meetings

• Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale

• Working directly with chefs, banquet managers, and event staff to ensure seamless operations

• Meeting with events team for post-event evaluation and tracked results in a Microsoft Access database

• Processing payments, run daily reports, final money count at the end of the day.

Business Intern

Intel

• Collaborated with team members to help expand marketing channels

• Assisted with development of event strategies and tactical plans to promote accomplishment of marketing goals

• Created professional business correspondence, spreadsheets and presentations

• Sourced vendors for services such as video production as well as materials to complete marketing objectives

• Worked closely with all product development departments to create and maintain marketing materials for sales presentations and client meetings

• Managed efficient workflow between staff by effectively coordinating documents, communication and creative materials

• Tracked schedules, expenses and communication between project stakeholders

• Worked with vendors to complete projects according to schedule and specifications.

Administração de Empresas

UNIFAI - São Paulo, SP

C1 EFPM Certification

GDPR Certification

MBA: Business Management

Global Education New York (GENY) - New York, NY