Assistente Administrativo - Rio de Janeiro

Job summary

Administrative Assistant to join the office in São Gonçalo, RJ within the Energy Project Solutions Division. Responsible for documental control and management of employees in the ENEL Project, including analysis, validation and update of certificates and training, registration in internal systems and client platforms, organization of physical and digital files, issuance of compliance reports, support to audits and assistance to administrative and continuous improvement activities of the HSEQ sector.

Responsibilities

• Realize the analysis, validation and approval of obligatory certificates, training and documentations of employees allocated to the ENEL contract;
• Perform the control of employee registrations in internal systems and client platforms;
• Support the HSEQ sector in documental and regulatory management, ensuring compliance with legal, contractual and audit standards;
• Maintain updated the physical and digital file of certificates and documents, organizing according to deadlines and obligations;
• Emit reports of status of pendences and compliance for follow-up of management and attendance to internal and external audits;
• Act in interface with the operational and training team to ensure timely regularization of the required documents;
• Support administrative activities of the HSEQ sector, including elaboration of control plans, update of indicators and support in continuous improvement processes.

Qualifications

• Several years of experience in construction, with a proven track record of progressively responsible roles;
• Previous experience in a supervisory or leadership position on construction sites;
• Certification in safety management or relevant safety training programs;
• Familiarity with OSHA (Occupational Safety and Health Administration) regulations and standards;

Competencies

• MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint;
• ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way;
• MANAGE EMOTIONS - Recognize one's and other's emotions and express and regulate one's reactions;
• CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction;
• EARN TRUST - Take everyone's opinion into account and remain open to diversity;
• PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model;
• THINK FORWARD - Capitalize on experiences and translate them into action plans for the future;
• PIONEER CHANGE - Actively embrace change and benefit from the new circumstances;
• BUILD NETWORK - Forge trust relationships, across departments, and outside the organization;

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