- Women lead, participate in, and benefit equally from governance systems
- Women have income security, decent work, and economic autonomy
- All women and girls live a life free from all forms of violence
- Provide administrative support in the preparation of project work plans, budgets, and proposals on project implementation arrangements, including tracking the delivery of funds;
- Provide administrative support in the preparation of procurement, recruitment and payment documents;
- Provide administrative support in the monitoring of contracts, processes and workflows through completion;
- Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of project supported activities and finances, when needed;
- Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
- Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Project team.
- Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
- Provide administrative support in monitoring and preparation of budget and the finances of programmes / projects, and in the preparation of FACE forms;
- Prepare non-PO vouchers for development projects;
- Process payment for consultants, as delegated;
- Create requisitions in Quantum system for development projects; register good receipts in Quantum system.
- Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
- Make travel arrangements for the Project team, including travel requisitions and claims;
- Draft minutes in meetings, as delegated;
- Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Project team;
- Organize and coordinate filing of documents; maintain mailing lists;
- Act as Asset Focal Point.
- Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
- Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
- Bachelor's degree in Business or Public Administration, Finance, Economics or related field is required, or additional 3 years of relevant experience to the post, beyond the requirement.
- At least 5 years of progressively responsible experience in administrative or programme management/support;
- Experience in working in a computer environment using multiple office software packages;
- Experience in the use of ERP systems, preferably Oracle Cloud, is desirable;
- Experience in supporting a team is an asset.
- Fluency in English and Portuguese is required;
- Knowledge of Spanish is desirable.
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Project Assistant - Brasilia - United Nations Development Programme
Descrição
Job Description
Description
–>
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The UN Women Country Programme in Brazil is implemented in line with the national development priorities, as well as in the framework of the international commitments to gender equality and empowerment of women, as well as the UN frameworks and instruments on Human Right, of which Brazil is signatory, such as the CEDAW, CERD, Beijing Platform for Action, Durban Action Plan, Agenda 2030, as well as the UN Security Council Resolutions on Women, Peace and Security. It is aligned with the United Nations Sustainable Development Partnerships Framework.
The UN Women Country Office in Brazil focuses on three key areas:
UN Women also coordinates and promotes the UN system's work in advancing gender equality. As part of the United Nations Country Team, leads the Inter-Agency Thematic Group on Gender, Race and Ethnicity, and actively contributes to the other UN inter-agency mechanisms.
Reporting to the Programme/Project Manager, the Project Assistant works with and provides support to the formulation, implementation and management of Organizational Effectiveness and Efficiency (OEE) projects consistent with UN Women rules and regulations. The Project Assistant provides programme, administrative, and logistical assistance to the Project team for the smooth project implementation.
Duties and Responsibilities:
Provide administrative and logistical support to the formulation, implementation and management of OEEF projects
Provide administrative support to the financial management of OEEF projects:
Provide administrative support to OEEF projects:
Provide administrative support to resource mobilization:
Facilitation of knowledge building and knowledge sharing:
Required Skills and Experience:
Education and certification:
Experience:
Language Requirements:
Source:
Recommend your friend
–>
UN Women also coordinates and promotes the UN system's work in advancing gender equality. As part of the United Nations Country Team, leads the Inter-Agency Thematic Group on Gender, Race and Ethnicity, and actively contributes to the other UN inter-agency mechanisms.
To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this internship posting.
