Assistente Administrativo - Horizonte

Apenas para membros registrados Horizonte, Brasil

há 1 hora

R$19.200 - R$36.000 (BRL) por ano *

* Esta faixa salarial é uma estimativa feita pela beBee

About UsWe are a leading provider of energy efficient, innovative equipment, instrumentation, and process control systems to the global mining industry. · With companies in Brazil, Chile, Mexico, and South Africa, Woodgrove has built a reputation based on quality, performance, an ...

Descrição do trabalho

About UsWe are a leading provider of energy efficient, innovative equipment, instrumentation, and process control systems to the global mining industry.

With companies in Brazil, Chile, Mexico, and South Africa, Woodgrove has built a reputation based on quality, performance, and safety.

The company is entrepreneurial, dynamic and our team are driven to succeed.

Summary

We are looking for like-minded individuals that want to be part of a transformational business.

Role SummaryThe position has the general responsibility of supporting administrative tasks to ensure the support and assistance to ensure the smooth functioning of the organization and/or executive's officeEssential ResponsibilitiesOffice Support:

Maintain level of office supplies and filing systems, and ensure that the office environment is organized and well-maintained.
Procure office supplies.
On-boarding new hires, providing access to admin-controlled tools and basic training.
Off-boarding employees (system task) when necessary.

Scheduling and Calendar Management and communication:
Organize meetings by scheduling meeting rooms and enabling resources as needed food and the meeting requires as such, conferences.
Coordinating office events.
Draft various documents, including memo presentations as needed, under approval.
Share internal communication, under approval.
Support the travel team when needed

Data and Information Management:
Create projects and update budgets in ActiTime as needed.
Run weekly report of the company hours and road bonus and lieu days.
Maintain ActiTime updated at every change of information (time off, scheduled work hours, start/end date)
Maintain employee information updated in the portal (role, department, manager, personal information)
Allocate time off in ActiTime and Monday.

Manage KPI report (monthly:
update the report, remind all employees to check it, remind managers of technical KPls deductions).
Make sure that time off and sick days balance in the portal and on ActiTime match.
Keep insight list updated

Technology and Office Equipment:
Identify the need of office equipment and peripheral items for new hires, such as computers

Confidentiality and Discretion:

The position handles sensitive information and must exercise confidentiality and discretion when dealing with confidential documents, personnel matters, or privileged information.

Applications must be submitted in English to
/Requirements

Education:
Business, Engineering, or related courses.
English – Advanced
Knowledge in excel
Proactivity
Good organizational skills and communication skills