Executive Assistant - Sao Paulo, Brasil - Turner & Townsend

Turner & Townsend

Empresa verificada

Sao Paulo, Brasil

há 2 semanas

Postado por:

Ana Silva

beBee Recruiter

Descrição

Company Description

At Turner & Townsend we're passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society._
Every day we help our major global clients deliver ambitious and highly technical projects, in over 110 offices worldwide._

Job Description:

We are seeking an experienced Executive Assistant to provide support to three senior Directors in our Sau Paulo office.

This is an exciting opportunity for a tenured professional to thrive in this very senior position, partnering with our senior leadership as an integral member of the team.

The key elements of the role are:

Dealing with incoming communication and correspondence on behalf of the board members
Complex diary management, including across different time zones
Engaging at a senior level in the industry (C suite level)
Managing internal and external meetings arrangements including organizing meetings, note taking and minutes and follow up actions arising
Internal and external communications content and publication on a number of media channels
Managing internal systems and databases including the production of reports
Production of highquality graphical board reports
Producing high quality documents in standard Microsoft suite
Managing Teams channels and content
Travel arrangements
Managing expenses and time sheets
Additional duties include but are not limited to:
Having a presence in the office, welcoming new joiners and visitors
Supporting with admin duties over periods of annual leave

Qualifications:

Essential skills:

Excellent written and verbal communication skills, fluent in Portuguese and English
Excels in building relationships and working collaboratively within the team
Proficient in Microsoft Office and experienced in providing support to others
Experience of minute taking and organising Board meetings
Excellent organisation skills and ability to prioritise with a strong commercial focus
Ability to work under pressure and to tight deadlines
Experience in complex diary management, liaising with clients and dealing with confidential material
Proactively manage information on behalf of the Executives

Desirable skills:

Proven Executive Assistant experience at Executive Board level
Project Management experience
An interest in the industry

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change._
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects worklife balance._

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