Analyst, Partner Support - Sao Paulo, Brasil - Luminate

Descrição

ROLE
The Analyst, Partner Support is a critical hire for our Partner Support function.

The Analyst will work closely with the global Partner Support team in an operational role to implement and support initiatives to help our grantee partners become more impactful.

This role will support our team's administrative and project management capabilities.

Activities will include administrative execution of grants and contracts, database administration/management, data collection and analysis, event planning, information/knowledge management, helpdesk support, communications support, and overall project planning/management.

OPPORTUNITY
Luminate doesn't just make grants; we build partnerships with our grantees.

We form trust-based relationships with organisations who share our aspirations for impact, we learn about their goals and obstacles, and we offer them "beyond-the-grant" support.

We believe that more effective organisations deliver greater impact, and we believe we have a role to play in building a more accountable, equitable, trust-based philanthropic sector.

Therefore, Luminate offers monetary and non-monetary support to our grantee partners, overseen by the Partner Support team.

Our Partner Support programs and projects require a great deal of implementation support, such as processing of contracts/grants, data collection and entry, and overall project management.

Therefore, the Partner Support team seeks a motivated, highly detail-oriented, talented, and dedicated team player who is passionate about efficiency, operations, process-based management, creative problem solving, and behind-the-scenes support to enhance our global initiatives and serve regional priorities.

TEAM
The Analyst, Partner Support, will be an integral member of the Partner Support team. They will be the "engine" that keeps our operational and administrative functions running smoothly.

The Analyst, Partner Support will be based in one of Luminate's global hubs (São Paulo, Nairobi, London, or DC) and report to the Director, Partner Support.

RESPONSIBILTIES
Our Partner Support team divides its responsibilities into four categories, as listed below. Responsibilities for the Analyst, Partner Support are listed under each.

1) Support
global/cross-Luminate Partner Support initiatives

• Execute grant and contract records in Salesforce and liaise with Finance & Operations to ensure accuracy and resolve any issues prior to finalisation and execution
• Provide administrative support for the execution of all Partner Support projects and Luminatewide events
• Conduct due diligence on consultants; build, update and maintain Luminate's consultant database
• Organise and run events (inperson and virtual) for Luminate staff and partners

2) Collaborate with Luminate's
regional / functional teams

• Respond to and/or appropriately route partner requests through the Partner Support Helpdesk Service
• Collaborate with Finance & Operations team to process contracts, grants and conduct data analysis
• Contribute to the design of, and facilitate the implementation of, virtual Partner Support projects in three regions (Africa, Asia and Latin America)
• Collaborate with Learning & Impact team to help gather and track valuable insights and lessons from Partner Support work

3) Contributions to the
Partner Support team

• Manage team administrative/logístical duties
• Collaborate closely with team members on priority projects
• Support internal project planning, management, monitoring, evaluation, data collection, analysis, learning and reporting using project management tools like Stackfield
• Coordinate Luminate's Partner Support advisory services, track and provide analytics of Partner Support activities by funding leads on the Salesforce platform
• Support the drafting and reviewing of internal and/or external communication products
• Administer the daytoday operations of the intranet and our repository of resources to support funding leads and our partners

4) Direct support to
partners

• Aggregate job opportunities from partners and publish them on jobs portal
• Respond to and/or appropriately route partner requests through the Partner Support Helpdesk Service
• Conduct research on issues affecting partners, and produce resources for dissemination
• Support implementation of our new Organisational Health Fund, a stipend program for partners

EXPERIENCE & SKILLS

• You excel at project management; you're enthusiastic about tracking multiple work streams concurrently while paying superb attention to detail
• You have experience efficiently coordinating operations for programs, projects and events; including the ability to work on several projects across multiple geographies and time zones
• You have a proven track record of managing competing deadlines, and the ability to exercise good judgement prioritising tasks
• You have prepared slide presentations, written and designed datadriven re