Assistente Administrativo - Rio de Janeiro, Brasil - Inter Q&A Services Ltda

Descrição

Inter Q&A Services is a Multinational Company with Headquarter in Portugal, Europe. We operate internationally in the areas of Auditing, Inspection, Verification, Testing and Technical Analysis for inputs and products.

With employees located in several countries, we offer a network of highly qualified Inspectors and Quality Auditors to work in various industrial areas.

Inter Q&A Services is seeking for a proactive, very good organization talent and results-oriented Office Assistant. You will work in a very international matter assisting the management team located in Germany and Brazil.

In this role, you'll play a key role in ensuring that all office tasks are accomplished meeting established requirements.
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DUTIES AND RESPONSIBILITIES

• Provide day-to-day admin duties for the department, including putting together technical specifications, minutes of meetings, financial summary data, and formal committee paper preparation, supporting managers with presentations. Also dealing with telephone queries, arranging meetings, diary management, filing records and taking minutes.
• Use our system to generate purchase requisitions in priority order and a timely manner, and ensure goods are receipted in a timely manner. Use systems to provide detailed financial reports on budget expenditure to the managers for their relevant budgets.
• Identify requests that require urgent or emergency action and contact the necessary people quickly.
• Liaise with the appropriate, pre-qualified, contractors or liaise with appropriate person to arrange attendance to complete works whilst ensuring that all relevant stakeholders are informed of attendance.
• Ensure that HR related matters that are outside of the HR function scope are completed within the section, either personally or through the Administrative Assistant keeping personnel files up-to-date, including ensuring accurate holiday/sickness records are maintained and accurate returns are provided to HR. Also keeping track of fit note end dates. Highlighting to managers any concerns re sickness absence for their staff.
• Produce various formal documents as required, word processing the information provided by technical experts ensuring a consistent style and ensuring all sections of the documents are included either electronically or on paper as a final version, and the documents are saved appropriately in the correct location for later retrieval. The production of formal committee papers, ensuring the papers are in the correct format for the meeting.
• Use proprietary electronic databases to update information and records; generate new records as requested by others; enter feedback on the records into the system; provide customer feedback as required in response to queries with respect to the system and generate reports as requested by the use of other software such as Excel.
• To be proactive in recommending process improvements to processes across the whole department.

Do you have what it takes?

• Ability to prioritise numerous tasks and conflicting demands
• Advanced knowledge of MS office tools, SharePoint, tools for virtual communication, virtual working, and facilitation
• Confident communication skills, including preparing impactful presentation material
• Strong business sense with an ability to understand complex business contexts and prioritise accordingly
• Exposure to managing senior partners, vendors and facilities teams
• Shown success in planning and organising events
• Experience in a similar role within a large international organisation

Tipo de vaga:
Tempo integral, Efetivo CLT

Salário:
R$1.490,00 - R$2.180,00 por mês


Benefícios:

• Auxíliointernet
• Trabalho remoto
• Valealimentação
• Valetransporte

Horário de trabalho:

• De segunda à sextafeira
• Horário flexível