Personal Assistant and Bookkeeper - Rio de Janeiro, Brasil - Mindglobal

Descrição

We are seeking a highly organized and detail-oriented individual to join our team as a _
Personal Assistant and Bookkeeper_.

In this role, you will be responsible for providing comprehensive support to the 4 executives and handling various administrative tasks.

• Strong written AND
  SPOKEN English is a requirement.

Additionally, you will play a critical role in managing the financial aspects of the organization as a bookkeeper. All communication will be in English.


Responsibilities:


1.


Administrative Support:

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Organize and coordinate meetings, conferences, and events.
• Prepare and edit correspondence, presentations, and reports.
• Assist in creating and maintaining organizational files and databases.
• Perform general office duties, such as ordering supplies and maintaining office equipment.
• Performing customer service activies for the short term rental and other real estate management portfolio.

2.


Bookkeeping:

• Maintain accurate financial records, including accounts payable and receivable.
• Prepare invoices, financial statements, and other financial documents.
• Reconcile bank statements and ensure the accuracy of financial transactions.
• Monitor and manage petty cash transactions.
• Assist in budgeting and financial forecasting.
• Work closely with the accounting team to ensure compliance with financial regulations and policies.
• Assist in the preparation of tax documents and liaise with external auditors when necessary.

3.


Confidentiality and Communication:

• Maintain strict confidentiality regarding sensitive company and personal information.
• Serve as a liaison between executives, clients, and other stakeholders.
• Communicate effectively and professionally in both written and verbal forms.

Requirements:

• Proven experience in Bookkeeper or in a similar role.
• Proficiency in bookkeeping software and tools (e.g. Excel).
• Strong organizational and time management skills.
• Excellent attention to detail and problemsolving abilities.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Exceptional communication and interpersonal skills.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with financial regulations and reporting requirements.
• A proactive and selfmotivated approach to work.
• Extensive background checks and reference verification will be conducted.

MUST have availabilty for phone calls (via Skype / Zoom / WhatsApp) during work hours. A plus to be available for text outside of scheudled work hours.

This is a fully remote position and location is not important. But avaiabilty for calls and video calls is required.
-
YOUR RESUME AND APPLICATION MUST BE SUBMITTED IN ENGLISH TO BE CONSIDERED_
.

Please note that extensive background checks and reference verification will be conducted to ensure the safety and integrity of our team.

Tipo de vaga:
Tempo integral, Autônomo / PJ

Duração do contrato: 12 meses


Salário:
R$5.000,00 por mês


Horário de trabalho:

• De segunda à sextafeira

Idioma:

• Inglês (obrigatório)