Chief of Staff to The Ambassador and Head of The - Brasilia - Foreign & Commonwealth Office

Foreign & Commonwealth Office
Foreign & Commonwealth Office
Empresa verificada
Brasilia

há 4 semanas

Ana Silva

Postado por:

Ana Silva

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Descrição
Job Description (Roles and Responsibilities)


Main purpose of job:

Advice, support and delivery for the Ambassador, and the Brazil network, to achieve the network objectives. Clear communication and efficient management of the Executive Office. Strong relationships with Team Leaders across the Network and strong senior influencing skills with external partners. Be able to represent the position of the Ambassador in meetings and trouble-shooting as necessary.

Act as a quality control for all requests, messages and materials coming up to the Ambassador, so that she can spend time on the issues of most importance.


Roles and responsibilities:


  • To manage and coordinate a smooth flow of information between the Ambassador and the rest of the UK's diplomatic network in Brazil, ensuring that the Ambassador has the right support and preparation for each activity; and passing feedback to the members of the network especially on the Ambassador's priorities and decisions.
  • As Chief of Staff, to coordinate across the Network on issues of importance to the Ambassador. To play an active role in filtering requests that come to her, and to run and qualitycontrol briefs and documents for the Ambassador's attention.
  • To ensure Executive Office support and coordination of the Brazil Board (the main decision taking body), other committees, and the senior level meeting of the network at the start of each week
  • To manage the Ambassador's diary so that their time is used to maximum effect; and arrange meetings for the Ambassador with senior Brazilian interlocutors, such as Ministers and CEOs.
  • To organise the Ambassador's travel within Brazil and to the UK, and the budget for that travel. Process claims for official expenditure.
  • To lead a team of 4 staff, including line managing the Events Manager, the EA to DHM and Ambassador's Office Intern.
The job holder should be quick, precise and discreet. They should be a good planner and be able to juggle competing demands, switch between different functions. They need to be comfortable working at speed with a lot of different customers. They should also be a friendly and approachable face of the Executive office to senior outsiders, and to staff. They need to be keen to be part of a culture of excellence, respect and working together.


Resources managed:


Staff:
Line management of 3 (EA to DHM, Events Manager and Ambassador's Office Intern)

Essential qualifications, skills and experience

  • Good level of written and spoken English and Portuguese with strong organisational and communication skills
  • Experience as an assistant, including with IT systems to support their work
  • Good selfmanagement, interpersonal and communication skills
  • Good level of English (written and spoken)

Language requirements:


Language:
English and Portuguese


Level of language required:
Fluent Portuguese and good level of English (written and verbal)

Desirable qualifications, skills and experience

  • Experience of managing staff.


  • Required behaviours

  • Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Leadership, Communicating and Influencing, Working Together Application deadline Application deadline day Application deadline month Application deadline year
  • 15 June 2023
Grade

  • Executive Officer (EO)
Type of Position

  • Fulltime, Permanent
Working hours per week

  • 36
Region

  • Latin America and Spanish speaking Caribbean
Country/Territory

  • Brazil
Location (City)

  • Brasilia
Type of Post

  • British Embassy
Number of vacancies

  • 1
Salary Currency

  • BRL
Salary

  • BRL
monthly

Start Date Start Date - day Start Date - month Start Date - year

  • 1
7 July 2023

Other benefits and conditions of employment


The British Embassy in Brasilia offers an attractive working environment and a monthly remuneration package for this role of R$ plus benefits (including an excellent health care package, vacation and leave time, flexible working patterns, and enriching learning and development opportunities).


Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

The jobholder will complete mandatory e-learnings upon arrival. L&D opportunities are offered on a collective and individual basis, according to the position's specifications and jobholder's performance.

Other FCO Mandatory Training:
Responsible for Information, Diversity at Work, Health & Safety Awareness, Unconscious Bias, Disability Awareness, LBG&T Awareness

  • Induction
  • Line Management learning packages
Additional information

The jobholder will need to be prepared to work occasionally outside normal working hours.

The period of probation for this role is 90 days.

Core office hours are 8.30am-4.45pm, Monday -Thursday and 8.30am-4:30pm on Fridays
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