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Rio de Janeiro

    Administrative Assistant - Rio de Janeiro, Brasil - MISC Berhad

    MISC Berhad
    MISC Berhad Rio de Janeiro, Brasil

    há 1 semana

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    Descrição
  • Handle incoming and outgoing mail, sorting and delivering daily
  • Prepare meeting room with refreshments and material for meetings with visitors
  • Receive travel requests and make necessary arrangements and reservations in accordance with Corporate Travel Policy
  • Facilitate preparation and approval of expense reports and ensure that reimbursements are made to the traveler.
  • Schedule appointments, conferences and meetings as directed and prepare and distribute minutes of meetings when requested
  • Register and maintain Customer and Vendor contact details in Corporate Contact List and Vessel contact list
  • Receive office and HR related invoices and liaise with local accountants to ensure timely payment.
  • Assist with office maintenance.
  • Maintain accounts files in the office in order as per local requirements.
  • Support AET Brasil Servicos STS when needed on special projects
  • Update databases, Customer Presentations and reports when requested
  • Assist local ELT, Extended Leadership Team and Rio Office / Administrators in day to day duties, meeting preparations, minutes and its follow-ups and business development initiatives
  • Assist local HR Associate in operational activities as required.
  • Assist with documentation relating to office staff / sea staff Visa applications
  • Assist with office Procurement and vendor register and management
  • Comply with Company's policies and Code of Conduct and Business Ethics (CoBE)
  • Assist with upkeep of Crisis room, and office PPE for shore staff and visitors.
  • Inventory control, including PPEs
  • Attend the reception at times when the receptionist is not available.
  • Coordinate and assist in arrangement of office HSSE sessions, HSSE walkabouts, team events etc.
  • Assist with preparation of Rio Office security reports and keeps Alert tools distribution list.

    • Provide administrative support to Rio Offices / Country Manager, Global DPST staff, AET Brazil Staff and manage local office supplies & general administration requirements including office maintenance; arranging customer and internal meetings; and arranging travel and preparing expense reports.

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